Rent Equipment

Rent Equipment

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Please contact the SSMU Events department at for any questions concerning room booking

Indoor Rental

Audio/Visual Equipment ($20 flat rate)

Microphones, speakers, screen +projector, extension cords etc.

Furniture/Equipment ($20 flat rate)

Podium, whiteboard, blackboard, flip-chart, coat racks, piano, chairs, tables, linens, etc.

*Indoor equipment cannot be rented for use outside of the building.

Outdoor Rental

Outdoor Equipment

BBQ + Tools ($35/day): A propane tank is provided with the BBQ. Propane tanks must be returned full with receipt or empty (in this case, there will be an additional $30 fee).

Tables ($8/table/day)

Chairs ($3/chair/day)

Tent ($15/day)

ION Portable Speaker ($10.00/day) – includes microphone

*Only outdoor equipment may be rented for use outside of the building.

Useful Information

All equipment rentals are bound by the SSMU Equipment Rental Contract.

How to Book

If you are requesting to book equipment independent from a room booking, please fill out the following form.

If you would like to include equipment with your room booking:

Pick-up & Drop-off

Upon pick-up you are required to pay your rental deposit directly. You are responsible to drop-off your equipment within our operating hours (Monday-Friday 9am-4:30pm). If you do not return your equipment on time, you will be charged for an additional day.


Never leave the equipment unattended. You are responsible for any damages or loss that occur during the rental period.
Repairs or replacement will be billed to the renting party.


The availability of the equipment is on a first-come first-serve basis.


AV technicians are available upon request at an additional cost ($25/hour)

Alternative Sources of Equipment on Campus

If SSMU cannot provide you with equipment, check out the following options:

Equipment Booking Form